4 steps to build a conference content team

Feb 20, 2023 / 3 min read
By: Adis Jugo , President (Technology) run.events GmbH
Medium Building Conference Content Team

Let’s face it - content is one of the most important parts of any conference.

Good content is the main attraction for attendees and sponsors, but it also shapes first impressions and, later on, the brand.

Building a conference content team is challenging for conference organizers, and even when you have a team, the work isn’t over.

At some point, most conference organizers need to change their content team, no matter how successful it is. Whether looking for another approach or just to refresh the overall conference vibe, you are back to the drawing board. So, the following 4 steps to building a conference content team can provide significant help. 

Table of Contents

The advisory board runs the conference content team

You should know your audience before building a conference content team

A key asset to building a conference content team

The advisory board runs the conference content team

The content team, also known as the advisory board, should drive conference content. The advisory board usually consists of industry experts who advise event organizers on topics at different stages and, later on, collect the applications.

Event organizers can decide who will be on the advisory board based on its purpose and the types of expertise they want to bring in. The content advisory board is responsible for evaluating all submitted abstracts objectively and will select high-quality sessions and content.

By now, you are probably asking yourself why the content advisory board is the primary step between 4 steps to building a conference content team. First and foremost, they help organizers to build conference content and improve its impact on stakeholders (i.e., attendees, sponsors/exhibitors, service vendors, and speakers). But the board can also recommend new procedures to increase organizational efficiency.

The content advisory board is flexible and can easily adapt or reshape to event organizers’ needs.

4 steps to build a conference content team

You should know your audience before building a conference content team 

Building a content advisory board takes time, and organizers need to know what their audience expects to decide which topics to address, especially for market positioning purposes.

In most cases, conference organizers should follow these four steps when forming a conference content team:

1. Mission identification 

As a first step, you need to define your conference mission and draft a mission statement. This helps define specific reasons to build your conference content team according to conference values and goals. A mission statement becomes extremely useful to share with different board members.

2. Networking

As a conference organizer, you can contact your network to help you suggest members for an advisory board. Either way, you can reach out to professionals you know in specific business areas to ask for recommendations or experts within your network to join your board.

3. Hiring advisors with different backgrounds

You should choose team members with different areas of expertise, as an advisory board exists to help your organization with different decisions and operations. Variation helps to ensure all aspects of business topics related to a particular industry are covered. Specialties like finance, marketing, and technology can provide greater insights into specific elements of the topics you want to define.

4. Smaller boards

A smaller advisory board consisting of members who are experts in their fields to work together more effectively when objectively evaluating submitted abstract

4 steps to build a conference content team

A key asset to building a conference content team

As your conference attendees probably want access to the latest research, insights, and thought leadership, understanding their content needs leads to excellent attendance rates and overall conference success. Your conference content team becomes essential as it helps propose an optimal mix of different formats such as lectures, panels, roundtables, or workshops. This is especially important when forming an efficient Call for Papers aligned with the conference's mission statement.

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