The Importance of Effective Management in Event Organization
December 19, 2023 • 2 min read • By Anastassia Laguta, Event Manager at ecs.events
The Importance of Effective Management in Event Organization
As an event organizer, I’ve experienced firsthand the challenges of managing sessions, speakers, and agendas. My journey began with the European Collaboration Summit, where initial efforts involved a mix of tools for content proposals and selections. This included using custom forms for content submissions, Excel sheets for organizing and selecting content, and manually creating HTML to integrate into our website. Every time there was a change in content, the entire process had to restart - updating the agenda, manually changing HTML snippets on the webpage, and directly informing attendees. It was a time-consuming and error-prone process.
We tested various event management platforms, but none adequately addressed our needs. They allowed the import of Excel files with speaker and session information, but did not support the process of content submission, selection, or agenda building. Every change still required manual updating, which was inefficient and cumbersome.
run.events simplifies managing content and speakers. Customize calls for content, create content teams, evaluate submitted sessions, and manage speakers, reate event agenda and session feedback forms.
Our experience changed when we started using the run.events event management platform. It enabled us to manage the entire process within a single platform, eliminating the need for constant exports, imports, and manual updates. run.events provided a comprehensive solution, offering features like:
- Customizable Calls for Content: We could create forms for content submissions and speaker profiles.
- Content Team Management: We could form and empower multidisciplinary content teams to rate all content submissions.
- Drag-and-Drop Agenda Building: Simplified agenda creation that was user-friendly.
- Dynamic Integration with Website and Mobile Apps: Changes in the agenda builder were immediately reflected on our website and mobile app.
- Quick communications: It was easy to inform delegates about agenda changes by using built-in email and mobile apps push notifications capabilities.
- Speaker Ticket Issuance and Communication: It was easy to create event tickets for speakers, and to have speaker communications built into the platform.
- Session Feedback Management: Attendees could leave feedback on sessions through customizable forms.
- Resource Sharing for Speakers: Speakers could upload their session materials for attendee access via our mobile app and website.
By switching to run.events, we effectively streamlined our content, speaker, and agenda management processes. It provided an end-to-end solution, significantly reducing the manual workload and improving the overall efficiency of our event organization.
This platform not only saved us time but also enhanced the experience for our attendees and speakers through the first-class web and mobile app experience (attendees can use run.events mobile app to build their own personal schedules), clearly demonstrating why a support for speakers, content and agenda management was sought beyond importing Excel files and displaying them on the website.