Attendee Check-In

Check-in under 10 seconds.

Professional badge printing, self-service kiosks, QR scanning, and real-time attendance tracking. Your attendees walk in, get their badge, and go — no lines, no friction.

See check-in in action All features

Everything you need for check-in day

Badge design, printing, staffed desks, self-service kiosks, session tracking, and access control — all built into one system.

🎨

Badge designer

Drag-and-drop badge editor with templates, custom sizes, and support for professional design imports

🖨️

Badge printing

Full-color and thermal printer support — Epson, Zebra, Brother, Canon — with instant on-demand printing

📱

QR scanning

2-second check-in with barcode or QR code scanning from any device with a camera

🖥️

Self-service kiosks

Attendees scan, print their badge, and walk in — no staff needed, under 10 seconds

👥

Staffed desks

Advanced support desk management for VIPs, walk-ins, badge replacements, and edge cases

🚪

Access control

Session-level and room-level check-in with capacity tracking and overbooking management

📊

Live tracking

Real-time attendance numbers, check-in rates, and flow analytics as your event unfolds

🔄

Badge replacement

Instant badge invalidation and reissue — old badges are locked out automatically

Badge design

Badges that look like you meant it

Design professional badges with the built-in editor, import from Photoshop or Illustrator, or start from templates. Different designs for different attendee types — speakers, VIPs, staff, sponsors — all printed automatically.

Integrated drag-and-drop badge designer
Import designs from professional design software
Multiple badge types with role-based colors
Standard and custom badge sizes and printers
Mass printing and self-printing at home

Staffed check-in

10-second check-in at the registration desk

Your staff scans the QR code, the system selects the right badge design, and printing starts immediately. Walk-ins, VIP upgrades, and badge replacements — all handled from one screen.

Fast attendee check-in with instant badge printing
Automatic badge design selection by attendee type
Support for barcode scanners and camera scanning
Advanced support desk for edge cases and walk-ins

Staffed registration desk with check-in interface and badge printing

Self-service check-in kiosk with QR scanning and automatic badge printing

Self-service kiosks

Scan. Print. Walk in.

Attendees check themselves in and print their badge in under 10 seconds — no staff interaction needed. Place kiosks strategically to distribute flow and eliminate queues.

Self-check-in with badge printing in 8 seconds
Cost-effective hardware setups
Built-in camera or external barcode scanner support
Standard and custom kiosk configurations
Always keep one staffed desk as backup

Session tracking

Know exactly who attended which session

Track attendance at the session level with self-service or staffed check-in per room. Monitor capacity in real time and manage overbookings before they become a problem.

Self-service or staffed session check-in
Check-in per session or per room
Session capacity tracking and overbooking management
Access control app for organizers

Session attendance tracking with real-time capacity monitoring

Attendee management

Every attendee, one profile

From the moment someone registers to the moment they leave, run.events keeps a complete record. Profiles carry across events, so returning attendees are recognised instantly — with their preferences, history, and ticket type ready at the desk.

Unified attendee profiles across all your events
Custom fields, tags, and segments per attendee
Registration history, check-in timestamps, and session attendance
Group registrations and companion management
Dietary requirements, accessibility needs, and special requests
Instant lookup at the desk by name, email, or QR code

<10s Average check-in time

3,000 Checked in under 90 min

<4 min Maximum wait time

0 Staff training needed

Planning your check-in?

Common questions we help event teams answer before their event day.

Badge replacement and invalidation

When a replacement badge is issued, the previous badge is automatically invalidated. If someone tries to use a deactivated badge, they're locked out.

Staffed desks, self-service kiosks, or both?

Options for utilizing staffed registration desks and self-service terminals. Most events use a combination for the best attendee flow.

Choosing the right hardware

Your check-in requirements and budget should determine your hardware — whether you're buying or renting barcode scanners, printers, and kiosks.

DIY registration or external badging company?

Deciding between handling registration in-house, renting equipment, or outsourcing to a professional badging company.

See it in action

ECS checked in 3,000 people in less than 90 minutes with a combination of self-service kiosks and staffed desks. Nobody waited more than 4 minutes.

Ready for stress-free check-in?

Enter your email and we'll show you how it works for your event

EU-hosted · GDPR-native · No commitment required

run.events Blog

Our thoughts on event management, technology, and event communications.

News

run.events AI Website Builder – The Future of Event Websites is Here

We are delighted to announce our new AI Website Builder! Launch a fully branded, mobile‑first, accessible, ticket-ready event website in as little as three clicks and under an hour. Without writing a single line of code, touching WordPress, or waiting weeks for an agency.

Adis Jugo

Mar 1, 2026

Leadership

Bureau International des Expositions (BIE) Selects run.events as Official Event Management Partner for General Assemblies

Strategic partnership enhances event management capabilities for General Assemblies of one of the world’s most prestigious intergovernmental organizations.

Adis Jugo

Jan 30, 2026

Industry

The Top Trends Shaping the Event Industry in 2026

As we look ahead to 2026, the event industry is undergoing a transformation driven by technology, changing attendee expectations, and a renewed focus on community and personalization. From AI-powered experiences to the rise of microevents, these trends are redefining what it means to create impactful events.

Anto Pranjić

Dec 22, 2025