Badging & Check-In

Badge printed.
Attendee through the door.

Self-service kiosks, automated badge printing, staffed registration desks, and real-time check-in tracking. Attendees go from arrival to event-ready in under 10 seconds.

See check-in in action All features

run.events self-service check-in kiosk with automated badge printing

From arrival to event-ready in seconds

Automated badge printing, self-service kiosks, real-time tracking, and flexible badge design — everything you need for a frictionless on-site experience.

🖨️

Instant badge printing

Print personalised badges on demand in seconds — for pre-registered and walk-in attendees alike

📱

Self-service kiosks

Attendees check in, verify their details, and print badges themselves — no staff intervention needed

🎨

Custom badge design

Design professional badges with your event branding, colour-coded by attendee type, role, or access level

📊

Real-time tracking

Monitor check-in status, attendance flow, peak times, and capacity across all registration points

🏷️

Attendee categories

Distinguish VIPs, speakers, sponsors, exhibitors, press, and staff with unique badge layouts and colours

🔄

Badge replacement

Instantly reprint or invalidate lost badges and issue replacements with full audit trail

👥

Staffed desks

Equip registration staff with a fast, intuitive interface for manual check-in and badge printing

📈

Post-event reports

Export check-in data and attendance analytics to optimise future events and demonstrate ROI

See it in action

Watch how run.events handles badge printing and check-in at a real conference — from self-service kiosks to staffed registration desks.

Badge design and layout editor in run.events

Self-service check-in

Check in and badge printed in under 10 seconds

Self-service kiosks allow attendees to check in by scanning their QR code or searching their name. The badge prints instantly — no staff, no queues, no waiting.

QR code scan or name search check-in
Badge prints automatically on check-in
No staff required at kiosk stations
Reduce registration queues by up to 80%

Badge design

Professional badges, your branding

Design badge layouts for every attendee type — VIPs, speakers, sponsors, exhibitors, press, and staff. Colour-coded categories make identification instant across the venue.

Custom layouts per attendee category
Colour-coded badges for instant identification
Include QR codes, logos, and session access
Support for print-at-home and digital badges

Staffed registration

Fast and intuitive for your team

Registration staff get a clean, fast interface for manual check-in. Search attendees, verify details, handle walk-ins, and print badges — all from one screen.

Quick attendee search and verification
Walk-in registration with on-the-spot badge printing
Badge replacement and invalidation
Full audit trail for every check-in action

Real-time reporting

Know exactly who is in the building

Monitor check-in progress live. See how many attendees have arrived, identify peak times, and track capacity across registration points — all in real time.

Live check-in dashboard with attendance count
Peak time and flow analysis
Capacity monitoring across registration points
Post-event attendance reports and data export

Works with the hardware you choose

run.events supports a wide range of badge printers and formats — from professional full-colour printers to cost-effective label printers and standard laser/inkjet printers.

Epson CW-C3500

Full-colour professional badge printing with fan-fold media for high-volume events

Brother QL Series

Cost-effective label printing for smaller events and quick badge production

DYMO LabelWriter

Compact label printers ideal for name badges, lanyards, and adhesive labels

Laser & Inkjet

Print badges on standard A4/Letter sheets using any office printer — or prepare files for professional print shops

<8 sec Check-in to badge in hand

Self-service Kiosk and staffed options

Real-time Live check-in dashboard

Any printer Epson, Brother, DYMO, laser

Beyond badge printing

Badge printing and check-in are just the start. Explore the full on-site management toolkit.

Self-service check-in kiosks

Deploy tablet-based kiosks that let attendees check in, verify details, and print badges without staff — reducing queues by up to 80%.

Event delivery and attendee check-in

Session tracking, attendee management, and real-time event delivery tools that keep your event running smoothly from doors-open to close.

What your conference badge needs to look great

A well-designed badge drives networking, enforces access control, and reinforces your brand. Learn what makes a great badge.

Butterfly badge printing for events

Learn how butterfly badges speed up the check-in process and provide a professional look for conferences and exhibitions.

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run.events Blog

Our thoughts on event management, technology, and event communications.

News

run.events AI Website Builder – The Future of Event Websites is Here

We are delighted to announce our new AI Website Builder! Launch a fully branded, mobile‑first, accessible, ticket-ready event website in as little as three clicks and under an hour. Without writing a single line of code, touching WordPress, or waiting weeks for an agency.

Adis Jugo

Mar 1, 2026

Leadership

Bureau International des Expositions (BIE) Selects run.events as Official Event Management Partner for General Assemblies

Strategic partnership enhances event management capabilities for General Assemblies of one of the world’s most prestigious intergovernmental organizations.