The True Cost of Event Management

See how run.events delivers comprehensive event management capabilities at a fraction of the cost of piecing together multiple specialized tools.

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One Platform, Multiple Solutions

Most organizations don't realize how much they're spending on disconnected event technologies until they see the comprehensive picture:

Comprehensive Cost Comparison: run.events vs. Multiple Tools

See how run.events provides an all-in-one solution that replaces at least six different tools event organizers typically use

Based on 2 events with 1.000 attendees per year
Solution Market Average & Benchmark Costs Cost for 2 Events (1.000 attendees each) run.events for 2 events (1.000 attendees each)
Ticketing Software Many ticketing software providers apply a fee structure that typically includes a fixed charge of 1€ per ticket, in addition to a variable fee of 2% of the ticket price. 1€ x 2 x 1.000 = 2.000€ Included
Sponsor Management Most lead retrieval systems on the market range from 3.000€ to 5.000€ annually. (e.g. Touchstone’s core package is priced at 4.000€ per year) 4.000€ Included
Content & Agenda Management The average price for event-based lead retrieval tools is around 450€ per event. For example, Sessionize charges approximately $499 USD per event, making it a cost-effective option for single-use or smaller-scale gatherings. 2 x 450€ = 900€ Included
Mobile App Annual costs for comprehensive event apps average around 4.000€. For instance, Whova’s mobile app is priced at approximately $5.999 for a 2-day event with up to 2.000 attendees, highlighting how pricing can scale significantly based on event size and duration. 4.000€ Included
Surveys and Forms Average annual costs per event are around 1.200 €. For example, QuestionPro offers a subscription starting at 99 US$ per month. 2 x 1.200€ = 2.400€ Included
Email Marketing Average annual costs per event are approximately 660 €. For example, MailChimp offers plans starting at 55 €/month. 2 x 660€ = 1.320€ Included
Influencer Marketing Tool Average costs per month are around 100€ for smaller events. For example, Influencer Marketing Tools by Impact start around 30€/month, but for robust influencer tools, expect 500€–1.500€/month depending on scale and features. 1.200€ Included
Badge Printing, Check-in & Registration Average market price is around 5.000 €. For example, Eventdex charges between 4.000 US$ and 12.000 US$ depending on the plan. 5.000€ Included
CRM, Tracking & Analytics Average market price is around 50€ per month. For example, a mid-sized business utilizing the Zoho Professional plan would incur an annual cost of approx. 600€ for two users. 600€ Included
TOTAL ANNUAL COST 21.420,00€ 13.499,77€
POTENTIAL ANNUAL SAVINGS
7.920,23€

Beyond direct cost savings, our clients report significant operational efficiency improvements and enhanced attendee experiences. The true ROI extends far beyond license fees alone.

Platform Advantages

run.events provides a comprehensive solution that eliminates the need for multiple specialized tools:

All-In-One Platform

Replace your fragmented tech stack with a single, integrated solution that handles everything from registration to post-event analytics.

Predictable Pricing

No more per-ticket fees or unpredictable costs. Our transparent pricing model grows with your business without unexpected expenses.

Enterprise Performance

99.99% uptime reliability compared to industry average of 97.3%, ensuring your events run smoothly even at scale.

API-First Architecture

Unlimited integration possibilities with your existing tech stack and custom workflows through our developer-friendly API.

What Our Clients Say

Organizations that have made the switch to run.events share their experiences:

For the first time, we have found an application that can manage speakers, agenda publishing, sponsors, invoicing, and attendee registration, all in one.

Maarten Eekels

Board Member, DIWUG

Netherlands

With run.events, we can easily manage our speakers, sponsors, and attendees, customize registration pages, and communicate seamlessly using the app.

Thomas Vochten

President of BIWUG and CollabDays

Belgium

Managing event content has never been easier. run.events supports calls for content, agenda building, and speaker communication — all streamlined in one platform.

Mustafa Toroman

Content Owner, European Cloud & AI Summit

Exhibition Management

Common Questions About Cost Comparison

Get answers to frequently asked questions about pricing and ROI:

How does run.events pricing work compared to per-ticket models?

Unlike traditional ticketing platforms that charge per-ticket fees (typically $1-3 per ticket plus a percentage of sales), run.events offers transparent, predictable pricing based on your total annual attendee volume. This eliminates unexpected costs and actually becomes more cost-effective as your events scale.

Will we really save money if we have multiple specialized needs?

Absolutely. Our comprehensive feature set is designed to replace numerous point solutions. Even clients with complex requirements typically see 30-60% cost reduction when factoring in both direct subscription savings and the operational efficiency gains from using an integrated platform.

Does replacing multiple tools with one platform mean compromising on functionality?

No. We've built run.events by analyzing the best features across specialized tools and incorporating them into our platform. Many clients report that our unified solution actually provides more powerful capabilities than their previous multi-tool approach, particularly in areas of data integration and analytics.

How can I calculate the potential ROI for my organization?

We provide a free ROI calculation that factors in your current technology costs, event volume, and operational expenses. During your consultation, our specialists will work with you to develop a comprehensive ROI projection specific to your organization's needs and goals.

Ready to Optimize Your Event Technology Investment?

Schedule a consultation with our specialists to discover your potential cost savings and ROI with run.events.

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